I-C-IMS Forms / Registers Checklists
| File Reference : | I-C-IMS Forms / Registers |
Two short checklists for confirming your forms, policies and IMS registers are set up, numbered, filed and completed before the system goes live.
These checklists are supplied in fully editable MS Word format and can be easily customised and edited. The documents use pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Checklist name and title
- Information-classification
- Version
- Page number / total pages
alphaZ documents - beautifully designed, tried and tested checklists. No junk, jargon or unnecessary content. Simple and usable checklists
developed over 25 years through practical use in the real world.
Further guidance on document control and registers:
Download these checklists with your company name and logo already added!
Document Preparation available with all document toolkits.
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If you'd like hands-on help setting up your forms, policies and registers, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.
IMS Forms, Policies and Registers Checklists
The I-C-IMS Forms / Registers Checklists are two Word checklists for confirming that company forms, policies and registers have been set up as the integrated management system (IMS) requires. Each item has a column for the action and planned completion date and a column for notes and the date completed.
They are written for use with the IMS1 manual and its registers, which come with the alphaZ ISO toolkits, and work best once the manual is in place.
Two Checklists in One Download
- I-C Forms, Policies and Registers Checklist - company forms (the document register prepared, templates filed, numbered, issue controlled and information classified, and records retained), company policies (prepared, approved, filed and communicated), the IMS registers to complete, and other registers in use such as the personal data and information assets registers and the ER registers
- I-C IMS Registers Checklist - a closer check of each IMS register, with space for any other IMS registers used
What Each Register Is Checked For
- F-IMS20 Document Register - all forms listed and referenced, records detailed, and forms filed and labelled correctly
- F-IMS21 Business Continuity Register - an overview of continuity or the plans referenced, critical processes identified and arrangements to put the plans into action
- F-IMS22 Interested Parties Register - interested parties, their needs and expectations, and compliance obligations
- F-IMS23 Opportunities Risks Register - the SWOT analysis completed, risks identified, and controls detailed with an acceptable residual risk rating
Other Registers Named on the Checklist
- F-IMS24 Personal Data Register and F-IMS25 Information Assets Register
- ER1 Issues Actions Register and ER2 Staff Training Competency Matrix
- ER3 Key Supplier Contractor Register and ER4 Equipment Vehicles Register
- ER5 Feedback Analysis Register
A Record of the Check
Each checklist has spaces for who prepared it, the date and notes, so the completed copy can be kept in the IMS folder as a record that the forms, policies and registers were checked before the system went live. Registers your system does not use can be removed and any others added.
Who Needs IMS Forms and Registers Checklists?
The IMS Lead, or whoever is setting up the management system documents, as a final check that forms, policies and registers are complete before the internal audits and the certification audit.
Using the Checklists
Add a planned completion date against each item, then record notes and the date completed as each one is done. Add any other forms or registers your system uses to the other files section.
Related Documents
The registers checked are the F-IMS20 Document Register, F-IMS21 Business Continuity Register, F-IMS22 Interested Parties Register and F-IMS23 Opportunities Risks Register. The wider set-up is covered by the I-C-IMS Implementation Checklists, and the I-C-IMS Evidence Folders Checklist checks the evidence is filed before an audit.
Would you rather we prepared it for you?
Our IMS Manual and Registers Preparation service writes your management system manual around your business and completes the registers behind it, so the arrangements your staff are briefed on match what is written down.
IMS Manual and Registers Preparation